Phillo, pride is a big part of why I want to improve my efficiency
I'll just summarize what Ross went through with me, hope I got it close to right, my apologies if I've buggered it up, Ross went into a heap more detail than this and I was a little worried about posting the info in case I get a part of it wrong and dilute his message, however I know I would want to see the info if I was reading this post.
1 - Turn my manifold the right way around, slots to the bottom. Redesign if possible, drill holes instead of slots as the size of the gap between the bottom of your mash tun and the top of the highest hole will be the place where air is sucked in first and as soon as air is sucked in the siphon effect is lost and no more wort will be drained from the mash.
2 - Mash in volume - aim for 2.3L to 2.5L of water per kg of grain
3 - Mash out volume & temp - Mash out water should be close to boiling. Calculate the additional volume as Mash in + Mash out - liquid lost to grain soaking it up (around 1L per kg of grain) should come to 50% of your target preboil volume
4 - There is no point draining slowly for batch sparging, as long as the grain bed is set drain as fast as you like, can always stir the mash again if you get a stuck sparge.
5 - Sparge volume & temperature - sparge volume should be 50% of the pre boil target and temperature should be hot, use the water that was brought to boiling for the mash out step (turn off the heat at mash out, the temp should drop a couple of degrees but will be fine for sparge), aim for a temp of about 80C once sparge water has been added to grain.
I can't stress enough how helpful Ross was, he didn't make me feel silly at all and showed none of the brewer elitism that can discourage new brewers from asking questions. If I'm ever in QLD I'll be sure to drop by the store